{"id":18905,"date":"2026-06-19T07:54:55","date_gmt":"2026-06-19T05:54:55","guid":{"rendered":"https:\/\/marking.reiner.de\/newsroom\/allgemein\/\/"},"modified":"2026-07-21T11:59:39","modified_gmt":"2026-07-21T09:59:39","slug":"inbox-stamp-barcode","status":"publish","type":"post","link":"https:\/\/marking.reiner.de\/en\/newsroom\/anwendungen\/posteingangsstempel-barcode\/","title":{"rendered":"Incoming mail stamp with barcode"},"content":{"rendered":"<p class=\"wp-block-paragraph\">Paper-based processes in the incoming mail department can be labeled easily, cleanly, and reliably using REINER mobile direct-printing devices. The date, time, text, and barcode are printed directly onto the document\u2014serving as both a traditional incoming mail stamp and an electronically readable identifier for digital processing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Does this sound familiar to you?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In the incoming mail system and the internal document management system, information must be labeled quickly, clearly, and in a traceable manner. Whether it\u2019s an incoming mail stamp or a classification code for digital archiving\u2014the labeling must be flexible, accurate, and reliable.<strong> <\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Typical requirements<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Inbox stamp with date and time<\/li>\n\n\n\n<li>Assignment to departments or processors<\/li>\n\n\n\n<li>Labeling with separator (1D or 2D barcode)<\/li>\n\n\n\n<li>Fast marking<\/li>\n\n\n\n<li>Document-proof labeling<\/li>\n\n\n\n<li>Compliance with auditing and legal requirements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Typical challenges:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manual stamping processes are inflexible in terms of content<\/li>\n\n\n\n<li>Pre-printed labels and divider pages create additional work<\/li>\n\n\n\n<li>Labels take up space in files and folders<\/li>\n\n\n\n<li>The use of labels, backing material, and additional paper increases material consumption<\/li>\n\n\n\n<li>You can forget about manually changing the date<\/li>\n\n\n\n<li>The use of multiple manual stamps makes it difficult to standardize processes<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"630\" src=\"https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-1024x630.jpeg\" alt=\"Document with inbox stamp and QR code\" class=\"wp-image-13776\" srcset=\"https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-1024x630.jpeg 1024w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-300x185.jpeg 300w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-768x472.jpeg 768w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-1536x945.jpeg 1536w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-2048x1260.jpeg 2048w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-18x12.jpeg 18w, https:\/\/marking.reiner.de\/wp-content\/uploads\/IMG_9703-600x369.jpeg 600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Apply the postmark, date, and QR code directly to the documents.<\/figcaption><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-scaled.jpg\" alt=\"Postmark with the date and a processing note for a city or municipal administration\" class=\"wp-image-20057\" srcset=\"https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-scaled.jpg 2880w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-300x200.jpg 300w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-1024x683.jpg 1024w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-768x512.jpg 768w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-1536x1024.jpg 1536w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-2048x1365.jpg 2048w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-18x12.jpg 18w, https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteingang_EN-600x400.jpg 600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">German Incoming Mail Stamp for City and Municipal Administrations<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">One copy. All the information.<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With REINER, there\u2019s no need for stickers, divider sheets, or multiple manual stamps. This saves time, reduces the use of supplies, and supports more efficient workflows in the mailroom, scanning station, and document management. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The date, time, text, or department information is printed directly on the document. In addition to the incoming mail notation, a barcode is printed that can be used for digital processing at the scanning station. This transforms the traditional incoming mail stamp into a digitally readable identifier for your further processing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">It's that simple<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. Select a print image<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For example, \u201eInbox,\u201c \u201eScanning Station,\u201c or a specific department.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Print the document<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The print is made directly onto paper\u2014without a label or a separator sheet.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Further Processing<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The barcode can be used for digital classification or separation during the scanning process.<\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"2160\" style=\"aspect-ratio: 4094 \/ 2160;\" width=\"4094\" controls src=\"https:\/\/marking.reiner.de\/wp-content\/uploads\/Posteinfang_Querformat_Musik_Abdruckgerausche_komprimiert.mp4\"><\/video><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why direct printing instead of labels or hand stamps?<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With mobile direct printing, you can mark incoming mail documents - without a manual stamp carousel, stamp pads, labels or separator pages. The electronic control system increases process reliability and ensures that no date changes are forgotten.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><th>Classic solution<\/th><th>REINER direct printing<\/th><\/tr><tr><td>separate hand stamp required<\/td><td>A device for date, time, text, and barcodes<\/td><\/tr><tr><td>Labels or divider pages required<\/td><td>Receipt stamp directly on the document<\/td><\/tr><tr><td>Additional use of materials<\/td><td>Barcode as a Delimiter for Scanning Processes<\/td><\/tr><tr><td>fixed stamp clich\u00e9s<\/td><td>Flexibly customizable print content<\/td><\/tr><tr><td>Limited flexibility when content changes<\/td><td>Stored print images for various departments or applications<\/td><\/tr><tr><td>more space required in the folder or archive<\/td><td>Leaf thickness is not affected<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Technical Features \u2013 Why It's Worth Making the Switch<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Clear, high-contrast prints on paper<\/li>\n\n\n\n<li>variable data such as date, time, sequential number, and barcode as a separator<\/li>\n\n\n\n<li>Standalone system, with optional integration into existing systems<\/li>\n\n\n\n<li>Certified document-proof ink<\/li>\n\n\n\n<li>Support for requirements in accordance with BSI TR-Resiscan 03138<\/li>\n\n\n\n<li>Darkscan for Automatic Forwarding<\/li>\n\n\n\n<li>High ink cartridge range<\/li>\n\n\n\n<li>Mobile app used directly at the workplace or at the scanning station<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Download the PDF for free<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Get the information on this page in a clear, easy-to-read PDF\u2014perfect for saving, printing, or sharing.<\/p>\n\n\n\n<script data-wp-block-html=\"js\">\n<script src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/144363368.js\" defer>\n<\/script>\n\n<script src=\"https:\/\/js-eu1.hsforms.net\/forms\/embed\/144363368.js\" defer=\"\"><\/script>\n<div class=\"hs-form-frame\" data-region=\"eu1\" data-form-id=\"57cd7d2a-7357-4587-9210-aa443ffdb586\" data-portal-id=\"144363368\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Papierbasierte Prozesse im Posteingang lassen sich mit mobilen REINER Direktdruckger\u00e4ten einfach, sauber und prozesssicher kennzeichnen. Datum, Uhrzeit, Text und Barcode werden direkt auf das Dokument gedruckt \u2013 als klassischer Posteingangsstempel und gleichzeitig als elektronisch lesbares Trennmerkmal f\u00fcr die digitale Weiterverarbeitung. Kommt Ihnen das bekannt vor? Im Posteingang und in der internen Dokumentenverwaltung m\u00fcssen Informationen schnell, [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":20089,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[104],"tags":[],"class_list":["post-18905","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-anwendungen"],"acf":[],"_links":{"self":[{"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/posts\/18905","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/comments?post=18905"}],"version-history":[{"count":33,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/posts\/18905\/revisions"}],"predecessor-version":[{"id":20090,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/posts\/18905\/revisions\/20090"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/media\/20089"}],"wp:attachment":[{"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/media?parent=18905"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/categories?post=18905"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/marking.reiner.de\/en\/wp-json\/wp\/v2\/tags?post=18905"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}